Assuring Success for Microsoft Teams Rooms

Published on: April 6, 2023

Author: Irwin Lazar, President and Principal Analyst
Microsoft Teams makes it easier for teams to meet via video and exchange information virtually. But as companies bring employees back to the office, either full or part time, they must take a proactive approach to deploying Microsoft Teams Room (MTR) systems to ensure high performance, minimize costs, and enable flexibility. The ideal approach focuses on ensuring that each type of meeting room has the right system—one that enables unified provisioning and performance management of both Teams Phone System and Teams Room devices, and that provides appropriate security controls. Microsoft Teams Room systems also should let users easily join meetings hosted on competing platforms, such as Webex and Zoom.
Therefore, IT leaders should:
  • Deploy MTR-certified solutions to ensure high-quality user experience, minimal cost, and optimal usability
  • Develop an inventory of room types and align MTR device deployments with specific room requirements
  • Evaluate competing MTR solutions based on breadth of solution, including the ability to manage audio and video endpoints via a single provisioning and management platform
  • Evaluate security capabilities with an eye on minimizing the risk of unauthorized meeting access and preventing an in-room compute system from being used in ways that introduce security risks
  • Understand ways that MTR systems support joining of meetings hosted on competing meeting app platforms.

Table of Contents
  • What is a Microsoft Teams Room?
  • How to Pick the Right Room System
  • Evaluating Room Types
  • Selecting the Right System
  • Don’t Ignore Audio
  • Ensuring Employee Experience
  • How to Provision and Ensure Performance Management
  • How to Secure Microsoft Teams Rooms
  • How to Deliver Interoperability with Additional Meeting Apps
  • Conclusion

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